The Best Conference Venues in Delhi

Well-chosen Conference Venues in Delhi Can Truly Serve Your Strategic Aims

When it comes to choosing conference venues in Delhi, you can be literally spoilt for choice, as the range of venues on offer are as varied as the locations, the occasion, the capacities and ambience on offer and, of course, your budget.

Such conference venues can be used for various purposes, and not all venues need to be necessarily used only for business and corporate purposes, though most conference venues may be used for corporate events.

Let’s dive right in and find out what the various uses of conference venues are, the factors to look out for while choosing one, and the pitfalls to avoid while choosing a conference venue.

The Various Uses of Conference Venues 

As mentioned earlier, conference venues or conference rooms are generally used to accommodate a wide range of events, including corporate get-togethers, birthday parties, bachelor parties, ladies' kitten nights, and theme-based parties.

Your budget will vary depending on the occasion the conference room is being used for. Broadly speaking, the conference venues in Delhi may be classified as follows on the basis of occasions:

• Corporate Events: Corporate parties held by small and large companies, conferences held by such companies, team outing, meetings, exhibitions, corporate get-togethers, and other corporate events

• Wedding Rituals: Pre-Wedding function, wedding, engagement, reception, other wedding events

• Social Events: Birthday parties, including first birthday parties, anniversaries, pool parties, social get-together, bachelor parties, ladies' kitten nights, theme-based parties and other types of social events.

Whether you are planning to host a corporate event, one of the wedding rituals or any social event, no matter what the occasion, there are several factors that one needs to consider while choosing a conference venue in Delhi. Let’s check out some of the crucial factors.

Factors to Consider While Choosing Conference Venues in Delhi

Delhi's conference rooms or conference venues are spread across various locations, and they have various amenities and capacities that are planned to accommodate various events. These venues may have enough room and amenities for your display and can hold gatherings of up to 4,000 people. 

Some of the crucial factors you need to consider while choosing conference venues are:

• Location: The choice of locations would depend on the occasion. Though prime venues may cost more, they certainly provide better connectivity to those attending the conference venues. Make sure your venue is not located in areas that are remote for accessibility of cabs and other modes of transport.

• Capacities: The desired capacities at the conference venues would depend entirely on the purpose the venue is meant to serve. Depending on the occasion, the available space may be large enough to accommodate gatherings of up to 4,000 people.

• Ambience: This is indeed a key factor in choosing a conference venue. While sophisticated decor and formal, comfortable interiors are perfect for a corporate convention or event, those parameters may change for a wedding event or social events like birthday parties, where the ambience would be more informal and relaxed.

• Services: Excellent food served, including buffets and even sit-down meals, great staff and management, how the guests are taken perfect care of and even unique amenities provided to guests, are all important factors while choosing a conference venue.

• Parking Spaces: You need to check out whether parking spaces are available at the venues of the conference venues. This factor becomes particularly important when the number of attendees is large. Some conference venues in Delhi also offer valet services to a neighbouring parking lot, but you need to check this out in advance.

• Catering policy: Most conference venues offer catering services. However, you need to inform the site regarding your specific needs well in advance. Some conference venues allow you to bring your own caterer, so you need to find out for yourself with a personal call or visit to the venue and check out with the staff and management.

How to Shortlist Conference Venues in Delhi?

Obviously, the above factors like location, capacities, ambience, services, catering policy, availability of parking spaces and such factors are extremely important while choosing a conference venue. The above points and guidelines are extremely important to consider.

Over and above the above factors, in this day and age of instant online information, you can still do your due diligence:

• Check online reviews: Go through online reviews to check details of locations, capacities, ambience, services on offer, parking spaces, budgets and many other such factors. This will help you in shortlisting only those that are tailor-made for your requirements.

• Visit the venue in person: While online reviews are great for the purpose of shortlisting venues, it is always suggested to visit the venue in person before booking it. That way, many other doubts you may have had while reading online reviews can be cleared from talking in person to the venue management and staff.

Thus, it is clear that choosing conference venues in Delhi is not at all an easy task, and you should follow the above check-list of to-dos if you want to make your life easy.